NOTICE: Due to recent weather events, USPS and express package delivery services are experiencing shipping and delivery backlogs. They are working as quickly as possible to clear the backlog but WILL NOT GUARANTEE DELIVERY DEADLINES in the meantime. Because weather is force majeure (an “act of God”), they will not refund any charges for a missed delivery deadline, even if contents are spoiled/ruined. Please contact PPS with questions.
Off-campus shipping is for all university shipping and mailing to domestic or international off-campus recipients.
- Students in residence halls should refer to Residence Hall Mail.
- Mail going to another campus location should use Campus Mail.
- Personal mail should be handled by your local post office.
Hazardous Materials Shipping
The Federal Department of Transportation shipping regulations require shipping of hazardous materials to be properly classified, documented, and handled by trained employees. Failure to meet these regulatory requirements may result in citations, fines, and/or imprisonment. The instructions on EH&S's Hazardous Materials Shipping website must be followed to prepare, document, and ship hazardous materials.
Please remember, all EH&S-related packages must be transported to Postal and Parcel Services by the shipping department. These items will not be transported in Campus Mail as the packages have not been properly inspected for meeting regulatory requirements.
Because federal law requires that international shipping complies with export controls and federal trade regulations, the Office of Research Ethics created a policy for the shipping of parcels to international recipients. (A parcel is defined as any mail piece that is not a postcard, letter, or flat [large envelope].) The policy requires the sender receive approval from the Office of Research Ethics prior to the parcel being shipped. Therefore, the International Shipping Procedures and Review Form must be completed and approved prior to bringing your parcel to Postal and Parcel Services for shipping. This form replaces the green Mail Instruction Card.
Procedure for Shipping Off-Campus
1. Choose your carrier and shipping service
Note: See Choosing a carrier for help selecting a shipping service.
Service Rates and Transit Time Calculators:
2. Complete the mailing instruction card
- For DHL, FedEx, UPS, and USPS Express: Green Express Services Mail Instruction Card
- For USPS: White Mail Instruction Card
3. Package shipment
All shipments, regardless of content, should be sent in NEW packaging material. Insured packages are required to be packaged in new packing materials and packed per carrier instructions. Noncompliance can result in the package being returned to the shipper regardless of contents.
- DHL Packaging Advice
- FedEx Packaging Tips
- UPS Express Packaging Support
- USPS and USPS Express Packaging Preparation
4. Submit your package to Postal and Parcel
Outgoing mail and packages will be picked up from a specific location in your building. Refer to FPM's Building Information or contact Postal and Parcel Services to find your building's mailing location and collection time.
To ensure same-day shipping, packages must be received by Postal and Parcel Services by:
- DHL International: 3:30 pm
- FedEx Ground: 2:00 pm
- FedEx Express: 4:00 pm
- UPS Express and Ground: 4:00 pm
- USPS Express: Consult Postal and Parcel to confirm time
- Hazardous materials: refer to EH&S's hazardous materials shipping website for the current schedule
Note: These times apply to single packages. If sending a large mailing, please arrive earlier to provide the staff time to properly process your packages.
Bulk mailings for standard, non-profit standard, and first-class automated mail may qualify for lower rates. Contact Printing Services for more information and rates.