White Mail Instruction Card
Indicate recipient's address. Refer to Addressing On-Campus Mail for campus mail and USPS addressing and labeling for off-campus mail. For international shipments, include a contact name, telephone number, e-mail address, and postal cose. The recipient's phone number and e-mail address can be extremely helpful if delivery problems arise.
Separate international mail from domestic mail. Bundle mail with the same service level and value added services. Failure to do so may result in additional charges and delayed delivery.
Fill Out Instruction Card
Fill out one mail instruction card per mail bundle. Place the mail instruction card on the top of the bundle and secure with rubber band.
A. Sender and Department Information
Place your department's barcode sticker on the correct side of the card for the service desired (domestic or international). Write in date, phone number, and name legibly. It's very important we have contact info in case there are any questions regarding your mailing. Select the appropriate mail instruction card for domestic or international services. International mail should be separated from domestic mail. Failure to do so may result in additional charges and delayed delivery.
Circle the service level for the entire bundle of mail. The service selected should apply to ALL pieces in that bundle.
C. Value Added Services
Circle any value added services. The service selected should apply to ALL pieces in that bundle. E.g., if one piece requires certified service, it must be separated or you risk paying for certified service on each piece. Refer to USPS for value added service options.
D. Shipment Contents and Customs Value
When shipping internationally, to a US territory, or to military/diplomatic (APO/FPO/DPO) addresses, a customs form is required for anything that is not a document. Describe the contents and value of your shipment. Note: the more specific the description, the more quickly the package clears customs.